Privacy Policy

1. Who we are

Talep Letters is an independent editorial publication focused on everyday wellness practices. The publication is not affiliated with any commercial, governmental, or institutional body. Our registered correspondence address is 63 Hatton Garden, EC1N 8TD London, United Kingdom.

For the purposes of UK data protection law, Talep Letters is the data controller responsible for your personal data. If you have questions about how your data is handled, contact us at [email protected] or by post to the address above.

This policy applies to all personal data collected through the talep.info website. It covers data collected via the contact form, cookies, server logs, and any other interaction you have with the site.

2. What data we collect

We collect personal data only when you actively provide it or when it is generated automatically as a result of your use of the website. The categories of data we collect are as follows:

2.1 Contact form submissions

When you submit the contact form, we collect your name, email address, the subject category you selected, and the content of your message. This data is used solely to respond to your enquiry. It is not used for marketing purposes and is not shared with third parties.

2.2 Server log data

Our web hosting provider automatically records standard server log data when you visit the site. This includes your IP address, browser type and version, operating system, the pages you visited, the time and date of your visit, and the referring URL. This data is used for site security monitoring and aggregate traffic analysis. It is not used to identify individual readers. Server logs are retained for a maximum of 30 days and then deleted automatically.

2.3 Cookie data

When you visit the site, cookies may be placed on your device depending on the consent choices you make. The categories of cookies used and the data they collect are described in detail in our Cookie Policy. You can manage your cookie preferences at any time via the Cookie Settings link in the site footer.

3. Legal basis for processing

We process personal data only where we have a lawful basis to do so under UK GDPR. The legal bases applicable to each type of processing are:

• — Contact form data: Processed on the basis of legitimate interests (responding to a direct enquiry you have initiated) and, where applicable, your consent.
• — Server log data: Processed on the basis of legitimate interests (site security, fraud prevention, and aggregate performance monitoring).
• — Analytics cookies: Processed on the basis of your consent, given or withheld via the cookie consent banner. Functional cookies strictly necessary for the processing of the site are processed on the basis of legitimate interests.

4. How we use your data

We use the personal data we collect for the following specific purposes:

• — To respond to enquiries submitted via the contact form
• — To monitor and maintain the security and technical performance of the website
• — To analyse aggregate, anonymised patterns in site usage for editorial planning purposes (e.g., understanding which content topics attract reader interest)
• — To comply with applicable legal obligations

We do not use personal data for automated decision-making or profiling. We do not sell personal data. We do not use contact form data for any marketing purpose without your separate, explicit consent.

5. Data sharing and third parties

We do not sell, rent, or trade personal data with any third party. Personal data may be shared in the following limited circumstances only:

5.1 Hosting and infrastructure providers

The website is hosted on servers provided by a third-party hosting company. Server log data is accessible to the hosting provider as part of their infrastructure processing. The hosting provider operates under a data processing agreement and is not permitted to use site data for any purpose beyond infrastructure processing and security.

5.2 Analytics services

Where you have consented to analytics cookies, anonymised usage data is shared with the analytics provider (currently Google Analytics). Google Analytics data is configured to anonymise IP addresses before storage. You can opt out of Google Analytics at any time via the Cookie Settings link in the footer.

5.3 Legal obligation

We may disclose personal data to a regulatory or law enforcement authority where we are required to do so by applicable law, court order, or binding governmental request.

6. Data retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, subject to any applicable legal retention requirements.

• — Contact form data: Retained for a maximum of 12 months from the date of your most recent enquiry, then permanently deleted.
• — Server log data: Retained for a maximum of 30 days, then automatically deleted by the hosting provider.
• — Cookie data: Retention periods vary by cookie type and are specified in the Cookie Policy. Consent records are retained for 12 months.

7. Your rights under UK GDPR

Under UK data protection law, you have the following rights in respect of your personal data:

• — Right of access: You may request a copy of the personal data we hold about you.
• — Right to rectification: You may request correction of inaccurate personal data.
• — Right to erasure: You may request deletion of your personal data where there is no compelling reason for its continued processing.
• — Right to restrict processing: You may request that we restrict the processing of your data in certain circumstances.
• — Right to data portability: Where processing is based on your consent and carried out by automated means, you may request your data in a structured, machine-readable format.
• — Right to object: You may object to processing carried out on the basis of legitimate interests. We will cease processing unless we can demonstrate compelling legitimate grounds that override your interests.
• — Right to withdraw consent: Where processing is based on your consent, you may withdraw that consent at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at [email protected]. We will respond within one calendar month of receiving your request. If you are dissatisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

8. Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or loss. The site is served exclusively over HTTPS. Contact form submissions are transmitted over an encrypted connection.

No method of electronic transmission or storage is entirely secure. While we take data security seriously, we cannot guarantee the absolute security of any data transmitted to or stored on our systems. If you become aware of a potential security vulnerability, please contact us at [email protected] and we will investigate promptly.

9. Links to external sites

Articles published on Talep Letters may include links to external websites. This Privacy Policy applies only to the talep.info website. We are not responsible for the privacy practices of any third-party site. We recommend reading the privacy policy of any external site you visit.

10. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our data handling practices or applicable law. The date of the most recent revision is shown at the top of this page. Material changes will be noted on the homepage for a period of at least 30 days after the revision date.

Continued use of the site after a revision constitutes acceptance of the updated policy. If you do not agree to the updated policy, please discontinue use of the site and contact us to request deletion of any personal data we hold.

11. Contact

For any question or request relating to this Privacy Policy or to the handling of your personal data, contact the editorial team: